Google Takeout is the built-in service that lets you export your organizations’ Google Workspace (G Suite) Gmail data offline. The focus of this blog post is business Google Workspace email backup, however three of the backup options described here (native recovery, Takeout and some of the G Suite backup solutions) can also be used for personal Gmail account backup. Check out another Afi blog post if you'd like to see a detailed comparison of Google Workspace backup options. Google Workspace (G Suite) backup tools provide fully-automated backup & restore capabilities for Gmail, in addition to Drive, Contacts and other G Suite services.10 solutions enabling data retention for litigation & compliance needs (mostly for large enterprise organizations). Its retention features can be used for Gmail backup. Google Vault is the archiving service included in Business & Enterprise Google Workspace pricing plans.
Vault g suite backup manual#
It can be used as a manual way to perform backups of G Suite users email data. Google Takeout is the data export tool available in Google Workspace.
Native (built-in) Google Workspace recovery is the toolset enabling G Suite administrators to recover user emails deleted within 25-30 days.We review the following five Google Workspace (G Suite) email data backup options in this blog post: Third-party solutions provide automated Google Workspace (G Suite) email backup, but should be selected carefully as the backup service completeness & quality differ among vendors.Google Vault and 3rd party Gmail archiving tools help retain all email messages, but provide no automated recovery mechanism.The option is free, but has limitations & requires manual administration.
Built-in Google Workspace recovery combined with Takeout service can be used to backup G Suite users' email data.Learn more about Cumulus Global’s data protection and security solutions, contact us with any questions, or schedule a complimentary Cloud Advisor appointment. If you do not have a regulatory need, assess the value proposition of the added business protection and cost. We recommend that your Google Workspace (G Suite) subscription is protected by a backup/recovery solution. If you are not subject to these regulations, you may want Vault in order to maintain data for: Freedom of Information / Public Records.A range of laws and industry regulations require businesses to maintain records, including but not limited to: The driving factor for most businesses and organizations is regulatory compliance. Backup systems also prune data into weekly and monthly snapshots, resulting in a potential loss of versions. Most backups are configured to remove deleted items from backup files after set periods of time.
Nor does Vault preserve meta data, such as date last modified and permissions.īackup systems cannot guarantee that you have preserved all of your data. Doing so, however, does not restore the data to its prior location. In Vault, you can retrieve individual items and small batches of data. Vault is intended to keep, find, export, and deliver data in a way that complies with Federal and State laws for legal discovery.īackup systems are designed to preserve and restore information that has been lost or damaged. While Vault and backup systems both preserve and protect data, they serve very different purposes and functions.
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Google Vault is a compliant archive and e-discovery service.
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